Administrative & Support
An Administrative Assistant's responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. People who have previous experience(s) as a Secretary or Executive administrative assistant and have familiarity within our industry are welcomed to apply as well. Ultimately, a successful Admin Assistant should be able to ensure an efficient and smooth day-to-day operation of our office.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions.
- Answer and direct phone calls.
- Organize and schedule appointments.
- Plan meetings and take detailed minutes.
- Write and distribute email, correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
"At Autobot I’m given the freedom to do what it takes to make sure my team & our clients are successful. We are wholeheartedly trusted as experts in our fields."
Preferred Qualifications
- Proven experience as an administrative assistant, virtual assistant or office admin assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
